Most meetings, especially meetings established to make significant progress on a project should have a weekly follow up. Any other period is just too long. By having a weekly follow up, you enable those persons who are participating in the meetings to keep the projects, their motivation and the group’s vision alive and on track. At these weekly meetings the chairperson will ask only two questions of each of the participants and they will be expected to arrive at the meeting having given due thought and conscious application to their answers.
The two questions are:
What did you do in the past week to meet the goals of the committee, and
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What are you intending doing this week to meet the committees goals?
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Progress will be measured and encouraged by adopting this approach. Similarly, failure to adhere to the goals or to arrive unprepared should result in a terse word from the chairperson and the shirker’s peers.
These weekly meetings do not need to be long and could in fact take place on the basis of a five minute follow up chat in the chairperson or boss’s office.
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